Challenge Guidelines

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2018 Ocean 180 Video Challenge Guidelines
 

Challenge Overview and Description

The Ocean 180 Video Challenge is sponsored by the Florida Center for Ocean Sciences Education Excellence (COSEE Florida) and is designed to encourage ocean scientists to practice their communication skills by sharing their discoveries and excitement for research with students and the general public.

The contest challenges scientists to bring their latest research papers to life in a short video that not only summarizes the important findings but also highlights the relevance, meaning, and implications of the research to persons outside their discipline.  Although the videos are initially judged by a panel of scientists and communication experts, the final winners are selected by a diverse and discerning group of potential-future ocean scientists –  6th-8th graders from classrooms all over the world.

What is an Ocean 180 video abstract?

An Ocean 180 Video Abstract is a short (180 second) video summarizing the results of a recently published, peer-reviewed study on any ocean-science related topic.  Videos must be based on a single publication with a publication date (either online or in print) between January 1, 2013 and December 31, 2017.  Video abstracts based on manuscripts that are under consideration for publication (in review or in press) are not eligible.

Who is eligible to submit an entry?

Ocean scientists of all career stages, including undergraduate and graduate students, are eligible to submit an entry.  Entries can be submitted by individuals or teams.  Individual entrants or team leaders must be (1) a coauthor of the original published paper and (2) affiliated with a U.S.-based institution at the time of submission and/or a U.S. citizen. There are no restrictions on the affiliations and nationalities of the remaining team members. There is no limit to the number of entries that may be submitted by a single scientist, but an individual entrant cannot submit more than one video entry per publication.

Submission Categories

Although video abstracts will be evaluated and judged using the same criteria, overall winners will be selected from two categories based on the composition of the team:

Category 1: Video abstracts created by a team comprised of amateur videographers, filmmakers, animators, or visual artists

These submissions are created by an individual or collaborative team composed of at least one author of the original published paper. Additional team members may include co-authors, lab members, colleagues, and students, but may not include professional filmmakers, videographers, animators, or visual artists (as defined below).

Category 2: Video abstracts created by teams that include a professional videographer, filmmaker, animator, or visual artist.

These submissions are created by collaborative teams composed of at least one author of the original published paper and at least one professional filmmaker, videographer, or animator. Professionals are defined as individuals or businesses or whose primary service, occupation, and/or career involves video production and/or animation. 

What are the prizes? 

First place video abstracts from Category 1 and Category 2 will each receive cash prizes of $4,000. The overall 2nd place and 3rd place winners will receive $3,000 and $2,000, respectively. The winning teams will be announced May 11, 2018 and their names will be publicized on the Ocean 180 Challenge website and social media sites.  

When is the deadline for entries?

All entries must be received by 11:59 p.m. PT on March 31, 2018. 

Entries consist of:

1.   Video abstract that is a maximum of 180 sec (3 min) in length;

2.   900 character (including spaces; ~150 words) written abstract designed for a general/non-scientific audience that summarizes the results and findings in the published paper;

3.   Signed COSEE Florida Multimedia Permission and Use of Copyrighted Material Form;

4.   A document file (e.g., MS Word .doc or docx file) containing an English transcript of the video’s audio, and

5.   Completed entry form.

How are the winning videos selected?

Initial screening and selection of the top 10 video abstracts (Wave 1 Judging) will be conducted between March 31-April 8, 2018 by a panel of scientists and communication experts, including representatives from academia, industry, and government.  Entries will be judged using a rubric that takes into account both the content and technical quality of the video, including creativity, organization, clarity, language, and relevance (see Appendix I). 

The top video abstracts (1st -3rd place) will be selected by 6th-8th grade students (~10-13 years old) in registered classrooms around the world.  Registered classes will be eligible to vote for up to three (3) of the ten video finalists. A student rubric (Appendix II) is available to student judges, but they are not required to use it in judging.

How do students sign-up to select the winning videos and who is eligible?

Students from all types of schools (e.g., public, private, homeschool, virtual) are eligible to participate as part of a registered class. Individual teachers can register up to eight (8) classes to participate as judges and each class can vote for up to three (3) videos from the list of finalists. Online registration for teachers will be available on the Ocean 180 website (www.ocean180.org) from January 1-March 20, 2018.  Voting packets containing ballots and instructions for accessing the videos and submitting ballots will be emailed to registered classes between March 22 and April 8, 2018.  The top ten (10) videos will be available for online viewing and judging starting on April 9, 2018.  Teachers are required to submit ballots for their class(es) online by 11:59 p.m. PT on May 4, 2018.

How are video abstracts submitted?

Videos are submitted by completing an entry form on the Ocean 180 website (www.ocean180.org). The entry form includes a space to enter a link to the video abstract on a file-sharing site, such as Dropbox. Instructions for setting up a free Dropbox account are available at (www.dropbox.com).  If you have questions about how to submit your video abstract, please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. .

Entries by mail or email are not permitted.  The maximum file size is 1GB and the recommended resolution is at least 720p (1280 x 720 pixel), standard (4:3) or widescreen (16:9). The preferred format is MPEG-4 (.mp4), but other acceptable video formats include Quicktime (.mov), Windows AVI (.avi), and Windows Media (.wmv).  All video entries must include the 5-second Ocean 180 Video Challenge splash (leader) at the beginning of the video. The video splash is available for download on the Ocean 180 website.  Videos cannot exceed 180 seconds, including the Ocean 180 splash and any acknowledgements/credits.

What is the timeline for submission and judging of entries?

January 1, 2018                              Classroom Registration Open

March 1, 2018                                 Ocean 180 Submission Portal Open

March 20, 2018                               Classroom Registration Closes (11:59 PT)

March 31, 2018                               Video Abstract Deadline (11:59 p.m. PT)

March 31-April 8, 2018                    Judging Wave 1: Selection of Top 10 Videos by Panel of Judges

April 9-May 4, 2018                         Judging Wave 2: Judging and Voting by Student Judges

May 4, 2018                                    Student Voting Ends (11:59 p.m. PT)

May 11, 2018                                  Winners Announced

Video Release and Use of Copyrighted Material

Each entrant (individual or team) certifies, through the submission of a video to the contest, that the entry is his/her own original creative work and does not violate or infringe on the creative work of others, as protected under U.S. copyright law. 

CC 2014

Upon submission of materials, entrants agree that no further permission is needed to publically share their entry associated with their name and other data collected as part of the submission process.  Moreover, at the time of submission, all contestants must complete an Ocean 180 Video Permission and Use of Copyrighted Material Form (Appendix III) and agree to license their video submission under Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International Public License (CC BY-NC-ND 4.0). Information regarding the terms of this Creative Commons license is available at: http://creativecommons.org/licenses/by-nc-nd/4.0/legalcode

Additional Contest Rules

  • Entries must be based upon a single, peer-reviewed study published between January 1, 2013 and December 31, 2017.
  • All entrants and team members (contestants) must be 18 years-of-age or older.
  • Video abstracts cannot exceed 180 seconds in duration, including the 5 second Ocean 180 leader/splash, acknowledgements, and credits. The maximum file size is 1GB.
  • Contest entry constitutes agreement to adhere to the rules and stipulations set forth by the contest coordinators and sponsors.
  • Any entrant or entry found to be in violation of any rule will be disqualified from the competition.
  • Each entrant certifies, through submission to the contest, that the entry is his or her own original creative work and does not violate or infringe on the creative work of others, as protected under U.S. copyright law.
  • By entering the contest, the entrant agrees to hold harmless COSEE Florida and its partners for all legal and administrative claims, to include associated expenses that may arise from any claims related to his or her submission or its use.
  • As a condition of their entry into the contest, entrants agree to complete and submit a COSEE Florida Multimedia Permission and Use of Copyrighted Material Form.In addition, entrants agree to license their video submission under the Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International Public License (CC BY-NC-ND 4.0).
  • Upon submission of materials, entrants agree that no further permission is needed to publically share their entry associated with their name and other data collected as part of the submission process.
  • COSEE Florida and Ocean 180 reserve the right to use entrants’ and winners’ names and entries for educational, publicity, and/or promotional purposes, including the exhibition of winning entries on its website and elsewhere.It is understood that the entries will be shared with reporters covering these awards and for promotion of the contest itself.
  • Winners are responsible for all taxes or other fees connected with the prize received.
  • Prize money will be awarded to the team leaders of the winning entries.Any sharing or redistribution of the prize money will be at the discretion of the team leader.
  • COSEE Florida, the contest coordinators, and members of the Ocean 180 steering committee will not respond to any claims or inquiries regarding contest results.
  • COSEE Florida, the contest coordinators, and members of the Ocean 180 steering committee have the final say on any point or condition not outlined in the contest guidelines and rules.
  • COSEE Florida personnel, staff, and advisory committee members are not eligible to enter or participate in the contest. Similarly, submissions cannot be based on publications authored or co-authored by COSEE Florida personnel, staff, and advisory committee members.
  • Contest judges are not eligible to enter the contest.
  • COSEE Florida reserves the right to modify or cancel the contest prior to announcing winners.
  • All contestants agree that they, their heirs, and estates shall hold harmless COSEE Florida and its partner organizations for any and all injuries and/or claims arising from participation in this contest.
  • A team leader must be designated for team submissions.The order in which names are listed on the entry form is how the names will appear on contest website.
  • Videos must not contain material that is inappropriate, indecent, obscene, hateful, defamatory, slanderous, or libelous.
  • Videos must not contain material that promotes bigotry, racism, hatred, or harm against any group or individual, or that promotes discrimination based on race, sex, religion, nationality, disability, sexual orientation, or age.
  • Videos must not contain material that violates any applicable law.

 

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By the Numbers

Over 40,000 students in 50 US states, the US Virgin Islands, and 25 countries participated as judges in the 2016 Ocean 180 Video Challenge.

Questions?